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Basics Common Email Features




  • Introduction about email.
  • In this article we explore the basic common email features.
  • Working of email.

Email is the most common professional way of communication in today’s world because it comes with all feature which is the need of professional working like most commonly used in offices. Email is present mainly on computers connected through the Internet, and local area networks. The current emails are from a store-and-forward architecture. Email servers are primarily used to receive messages, forward, deliver, and store the message received. They do not have to be logged in at the same time like in many application types where both the user and the computer need to be active at the same time like in a chat tool, for it  one needs to connect it, most of the time to a mail server or to a web mail interface to send or retrieve messages or download it. In this article, we explore the basic feature of email.


Email is the acronym for Electronic Mail. It is a technique of transferring messages from one computer to another computer via the Internet. It is mostly used in business, education, technical communication, and in the interactions that involve documents. This is useful in passing a message to people all over the world without inconveniencing them. It was in 1971 that the first test email was sent to Ray Tomlinson and consisted of just text.

It is the way of message is exchanged between two or more persons through a network, using an electronic device. This combines a sender with one or more receivers.

Basic Features Of Email

  • Sending and Receiving Messages:
  • Core Functionality: This serves the ability of people to exchange computer generated messages through the use of the internet.
  • Subject Line:
  • Purpose: A part that provides a brief of the content of the Email and enables the recipients to easily establish the background of the Email.
  • Email Address:
  • Identification: Short name for each of the email account mostly created by adding an individual’s username and followed by dot com or any other domain. com.
  • Inbox:
  • Storage: The folder that targets received emails and cover them mainly.
  • Outbox/Sent Items:
  • Tracking: Has copies of messages sent for users to be able to read what they have sent as messages.
  • Drafts:
  • In-Progress Storage: It does not have the option of partially sending the email and instead gives you the option of saving it as a draft to continue at a later time.
  • Attachments:
  • File Inclusion: It allows the user of a facility to attach an item at the email, for instance, document, picture among others.
  • CC and BCC:
  • Copy Recipients:
  • CC (Carbon Copy): Forward it to other receivers which means to forward means that a copy of the email is also sent to other persons.
  • BCC (Blind Carbon Copy): BCC option forward a copy to other recipients as other recipients are not able to see other recipients’ E-mail addresses.
  • Reply and Reply All:
  • Response Options:
  • Reply: It is responded to by the sender of the mail.
  • Reply All: Writes an e-mail back to the sender of the e-mail and all other e-mail addresses which are in the recipients list of the received e-mail.
  • Forwarding
  • Sharing: Subsequently, a new received email is sent to other new recipients.

How email work

Compose an Email:

The logging in to the account is done via mail, and you composing the email using a computer key or by phone.

Realized that an email was sent to SMTP Server:

Every time you press the “send” button on your email, it transfers your email to a special server know as an “SMTP” server.

Email Verification:

The SMTP server scans your email to see to it that it contains no rule violations before it sends it out.

Indeed, identifying Recipient’s server:

SMTP on the other hand looks for the server where the recipient of the sent e-mail has the account.

ASCO’s attempt at a more profound integration into the advertising industry is conveyed in this study through the ability to send emails using the SMTP protocol:

Your email is delivered to that server by the SMTP server through something called the “SMTP protocol. ”

Scanners that examine the servers for spam and virus programs:

The server that receives your mail scans it and then makes its decision to either put it in the man’s inbox, promotions tab, social tab, or spam folder.

Defining how the delivered e-mail will appear to the recipient including the delivery of e-mail to the recipients inbox:

The person receives a message that a new email has arrived and they can check it either on a PC or with a help of mobile application.


As the email is used in world wide for professional communication and it is easy to handel with simple interface. Todays generation need to understand about the emails because it is very common now-days in schools, colleges, offices, institutions etc. All the key features and interface of emails , its working is mentioned which is very helpful for todays generation youngsters,  teen to learn about it.


What are the features of email?

The many different features of email include: automatic reply to messages. auto-forward and redirection of messages. facility to send copies of a message to many people.

What are the main uses of email?

E-mail is used to transfer text, program files, spreadsheets, and even photographic images. Messages can be sent and received in hours and often within minutes; it is no wonder that most e-mail users refer to the regular postal service as “snail mail”.

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